CGTalk Meetup in Vancouver

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  06 June 2011
Neat! I can't wait
 
  06 June 2011
Sound good! I would be down for this as well
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  06 June 2011
Originally Posted by JCork: Maybe we could just schedule the meetup to start shortly after the Fast Forward event then? Most people are interested in seeing that usually. Nice call.


Probably not necessary, last time my friend and I went to the meetup (I think they scheduled it 6 or 7pm, maybe Roberto or Paul Hellard remembers) after the Papers Preview and there were plenty of people in there, in fact there were no available tables/chairs at the moment. Actually it seemed like were the only ones that had come from the event anyway. If you schedule it at 7pm by the time people arrive and start ordering it should be around 8 pm just when the papers Preview is finishing.
 
  07 July 2011
True that. Either way, we can always continue to hang out or go to other bars later in the evening to continue the meetup festivities. That goes for the beginning too, for those who can get there early or aren't attending the FF event.

So what do we think... Sunday, August 7 at the Brewing Company from 7pm - whenever?
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Josh Corken
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  07 July 2011
Sounds good to me. Unusually for flights over from the UK this time at least mine touches down nice and early on the Sunday. Missed the last few meet ups.
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  07 July 2011
OK, thanks guys, I reckon we've got a time and place. Great stuff!
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  07 July 2011
OK, "Sunday, August 7 at the Brewing Company from 7pm - whenever?" sounds great to me too! I'll be there. Spelling it out:

Sunday, August 7
7pm--
Steamworks Brewing Company
Gas Town
375 Water Street
Vancouver, BC V6B 5C6
Ph: 604.689.2739 Fax: 604.669.2329
http://www.steamworks.com/

Who's in charge of reservations? Do we need a head-count, or should we just reserve with a guess like 24 people and then figure more could find another table? Do we know the hours they are open on Sunday?

@ Josh Corken - As a convenience, could you edit your 1st post with the info?

-jeremy
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Jeremy Birn
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  07 July 2011
Maybe a head count would be prudent, but then again it's sometimes pointless. Last year there was a head count of maybe 30 but probably 50 or 60 people showed up, so there was a bit of a scamble to find available tables.

reservation probably better done by a local, last time we did it over email (New orleans) wasn't the ideal situation (though there weren't any local volunteers to help with that). Actually their webpage lists a phone and email for reservations of over 25 people. Probably need to find out if there are any fees booking one of the event rooms, might be worthwhile to have everyone together if that's cheap.

Worst case scenario do it over email and pray to the beer gods for everything to go smoothly. It'll probably require some sort of form fill out and then anyone Sunday morning could go there to confirm.
 
  07 July 2011
Originally Posted by malducin: Maybe a head count would be prudent, but then again it's sometimes pointless. Last year there was a head count of maybe 30 but probably 50 or 60 people showed up, so there was a bit of a scamble to find available tables.

reservation probably better done by a local, last time we did it over email (New orleans) wasn't the ideal situation (though there weren't any local volunteers to help with that). Actually their webpage lists a phone and email for reservations of over 25 people. Probably need to find out if there are any fees booking one of the event rooms, might be worthwhile to have everyone together if that's cheap.

Worst case scenario do it over email and pray to the beer gods for everything to go smoothly. It'll probably require some sort of form fill out and then anyone Sunday morning could go there to confirm.


I am a local I can do it if we get a head count I can call and reserve spots for the amount of people that is going to show up.
 
  07 July 2011
Sounds good to me!

Originally Posted by malducin: Maybe a head count would be prudent, but then again it's sometimes pointless. Last year there was a head count of maybe 30 but probably 50 or 60 people showed up, so there was a bit of a scamble to find available tables.


Originally Posted by roderickweise: I am a local I can do it if we get a head count I can call and reserve spots for the amount of people that is going to show up.


Best to double whatever figure you get for the head count.
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  07 July 2011
Originally Posted by Kev3D: Best to double whatever figure you get for the head count.

If you ask to reserve too many seats, they'll probably say "no," or else ask you to pay some fee to book a room for a private event. 20 or 25 is probably more reasonable. If more parties arrive later, they can get their own tables.

-jeremy
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Jeremy Birn
Author, Digital Lighting & Rendering, 3rd Edition
 
  07 July 2011
That's great we have a local helping us out. Thanks, roderickweise! I'd say double the figure if you can as well, but we wouldn't want to push anything or screw someone over by getting a reservation fee slapped in their face. Maybe feel them out and see what they say when you throw a low number, then slowly bring up the possibility of...say...twice as many. Lol!

But really, I think either way, we will be fine. It seems like a place that could seat some extras.
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Josh Corken
www.joshcorken.com
 
  07 July 2011
Count me in!!!

Juan
 
  07 July 2011
Checking in. Will be there for sure. Thanks Josh!
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  07 July 2011
I will call Monday and book it and let everyone know whats up.
 
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